Lymphoma Research Ride
Event Day Volunteer Committees and Crews
Route Markers (5-6 Volunteers)
Purpose: Make sure the route is clearly marked and clear of debris.
- Day prior to event assist with clearly marking the route. Clear pavement if necessary.
- Morning of the event (two hours prior to start) drive the route and make sure all markings are there and visible. Fix anything that has been taken down.
Commitment: Full day the day before event, and early morning day of the event.
Route Clean – Up (6 Volunteers)
Purpose: To take down any signage, collect any leftover equipment, make sure there is no garbage
- At the end of the event, drive the route in pairs in cars, taking down any markings that are left.
- Collect any equipment that was left behind.
- Make sure we don’t leave garbage.
Commitment: About 2 hours after the conclusion of the event
Pit-Stop Volunteers: (15 Volunteers)
Purpose: To supervise the pit-stops where riders stop for a break for food, drink, toilet, medical attention and rest. There most likely will be 5 pit-stops.
- Help set up, take down and operate pit-stops.
- Activities may include putting up and taking down tents, tables and chairs, and loading and unloading supply trucks.
- Cut fruit; mixing sport drinks; providing information and directions.
- Manage lines and crowd control.
- Provide positive moral support and hospitality.
Commitment: Full day starting early in the morning the day of the event, until the last rider is in, and then need to help break down pit-stop.
Communication Operators: (10 Volunteers)
Purpose: To set up communication channels with all the different crews. One person stationed with camp, another person driving the route, and two rovers.
- Provide communications for supplies and medical problems at pit stops
- Medical Vehicles: Operators ride in ambulances and first responder vehicles for emergency communications.
- SAG Vehicles: Provide communications for SAG drivers who pick up riders who have mechanical problems or cannot ride.
- Supply Trucks: Provide communications so supplies can be routed to needed locations.
Ideally, ham radios preferred, but cell phones may be used. If ham operators, you need at least a 2 meter/VHF radio (dual band preferred) that has at least 25 watts output and a gain-type antenna. If stationed in a Tour vehicle, your radio must be easily transferred between vehicles.
Commitment: Volunteer hours begin at 4:30 a.m. until end of event, plus a few planning meetings before the event.
Event Set Up Crew (12-14 Volunteers)
Purpose: To help set up the staging of various elements of the event
- Set up traffic safety and parking lot for bikes and cars with cones and barricades (2)
- Set up Starting and finish line with supplies and equipment such as tables, tents, fencing, banners, scaffolding and signs. Moderate to heavy lifting may be required (4)
- Set up registration tent (2)
- Set up breakfast at the beginning of event; oversee coffee, bagels, etc. (2)
- Direct traffic and cyclists at various sites (2)
- Set up victory party dinner
- Finish Line Take-Down - Dismantle Finish Line site, then load trucks with supplies. Heavy lifting may be required.
Commitment: Depending on location, must be available the day before for set up, and then arrive early morning for set up
Registration Committee (11 Volunteers)
Purpose: To assist with the registration process
- Volunteer Check-In: Check in volunteers at booth ( 1)
- Distribute rider packets, rider numbers T-shirts and goodie bags to participants (4)
- Distribute bike tag for bike check-in (id) 2
- Information: Answer questions and direct to appropriate places (3)
Commitment: Full day of event
Bike Mechanic Crew : (6 Volunteers)
Purpose: To provide bike assistance for riders prior to the event and during the ride.
- Simple mechanic repair of bike
- Help riders who are having trouble along the route
Commitment: Full day of event
Medical Volunteers: (14 Volunteers)
Purpose: The medical team consists of medical personnel who provide medical assistance at all officially-designated sites and on the route. Must be licensed or certified professionals for this position; certified medical professionals (EMTs, paramedics and nurses) who administer first aid.
- Medical point person at “headquarters” will set up “clinic” to handle any and all emergencies that happen along with the route. Personnel hand out basic medical supplies and log any medicine and/or medical assistance given. Personnel also apply muscle-relaxing balm. This position is crucial for riders who require further evaluation or transport to a medical center. Some additional personnel will roam between pit-stops. (2)
- Medic Patrol is a medical patrol group comprised of EMTs, paramedics, nurses and personnel who are trained in CPR. They help on the route as rovers, and in first aid stations. Primary duties include roving between route pit-stops, watching for riders who may need medical care. The rovers are equipped with a minimum of two medical personnel and medical supplies to handle emergencies. The rovers also have HAM radios operators assigned to them. (4-6)
- Bike Medics – bike medics are riders who provide medical assistance along the route. Other duties may include traffic control, minor bike repairs and rider information. Bike Medic Volunteers must have a minimum of ECA or greater. BTLS, ACLS and any other specialty certifications are welcomed. Bike Medics are not required to be affiliated with a fire department or EMS service, but some pre-hospital experience is preferred. (4-6)
Commitment: One meeting prior to event, and then the full day at the event.
Route Safety Crew (20-30 Volunteers)
Purpose: To monitor the route to make sure riders safe and stay on track, and to monitor and direct traffic for bikers.
- Bike Patrol: A registered rider and certified law enforcement officer who serves the route with safety measurements and directs traffic when needed.
- Patrol route to help with rider control. When needed, respond to emergencies and traffic situations. Motorcycle Marshals provide motorcycle escort support along the route to troubleshoot problems and ensure rider safety. Responsibilities may include starting the Tour, monitoring the flow of riders, assisting with traffic control, communicating with Tour officials via the command center, and handling minor incidents. Motorcycle Marshals must have a valid motorcycle driver’s license and proof of insurance covering the motorcycle to be ridden in the event. Like the bicycle riders, all Motorcycle Marshals are required to wear helmets and may only ride solo. CPR and first aid training is desirable, but not mandatory.
- Ride Marshals are cyclists who monitor route and give guidance on rider safety, etiquette and emergencies. Responsibilities may include identifying and resolving safety issues, answering rider questions, assisting with minor bike mechanical problems and directing traffic.
Commitment: Training prior to event, and full day at event.
SAG Drivers: Drive Support and Gear (SAG) vans (5-7 Volunteers)
Purpose: To drive the route and make sure riders are safe, and pick up those who can’t continue.
- Support and Gear (SAG) volunteers drive vans and transport cyclists who are unable to ride.
- SAG drivers must have a valid Drivers License, proof of insurance, average visual acuity, ability to drive a large cargo van through tight rider and pedestrian areas, and ability to lift up to 40 pounds.
- SAG drivers are encouraged to have a second person to help load the van and navigate; there is a maximum of two volunteers per van.
Commitment: SAG drivers must be able to work full day starting early morning.
Supply Truck and Van Drivers: (7-10 Volunteers)
Purpose: To get supplies to the pit-stops as needed.
- Drive, load and unload trucks and vans carrying supplies, ice and refrigerated items.
Moderate to heavy lifting may be required. Drivers with commercial licenses preferred.
Commitment: Very early morning
Purpose: Assist as needed (check sites, troubleshoot problems, etc.)